Tips & Tools

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  • 12 Sep 2018 11:01 AM | James Ranieri (Administrator)

    Yes, it's true! Prime Management Services, which has been building web sites for associations since the late 1990s, is now offering brand new, FREE, web sites to new clients in most cases.  

    The platform uses technology that easily allows us to manage the site for your non profit association, collect dues payments, event registration, and store orders.  In addition, it easily allows us to display membership directories updated in real time, member forums or message boards, members only sections, board only pages, committee pages, data collection, and sharing of news and activities of the association. 

    We can make the web site match your existing site if you want to retain the look and feel, but add the technology features you desire, or we can even design a new look for your site.

    If you are interested in finding out how we can help, contact us for more details. 

  • 28 Jun 2018 2:39 PM | James Ranieri (Administrator)

    The Speech and Hearing Association of Alabama (SHAA) has selected Prime Management Services (Prime) for full service management, as of June 1, 2018. SHAA is comprised of audiologists; speech-language pathologists; speech, language, and hearing scientists; audiology and speech-language pathology support personnel; and students in Alabama. SHAA's mission is to advance the disciplines of speech-language pathology and audiology in order to provide support for professionals while advocating quality services.

    "We are excited to begin this relationship with Prime who brings a wealth of experience with similar organizations and a focus on technology and customer service.  We believe the SHAA membership will benefit from this new relationship" said Kandis Chatman, the current SHAA President. "We cannot thank Vicki Copeland, who has decided to move on to other career interests, enough for her years of dedicated service to SHAA. Her leadership has been instrumental to our association. She has been a key component to the success of SHAA over the years."

    Maureen Huseman will serve as the new Executive Director of SHAA. She has been with Prime Management Services since 2000.  SHAA meets annually each February in Birmingham, Alabama with over 800 attendees.

  • 13 Jun 2018 10:09 AM | James Ranieri (Administrator)

    The following apps can be used by non-profit managers or association staff to improve efficiency and save yourself time. - find the popularity of hash-tags for your social media campaign and, perhaps even more importantly, learn alternatives to broaden your reach.

    slack - efficient and free workgroup or project management tool.

    trello - tracking system for a team; project management.

    doodle - free online polling for finding a meeting time for a group.

    apowersoft - create tutorials with this screen capture software.

    meetedgar - schedule your social media posts (fee). A free twitter-only scheduler option is dynamic tweets.

    desygner - create free social media or event logos or designs.

    canva - similar to desygner, for creating cool graphics for social media posts.

    google alerts - find recent news or items of interest on the web for the topics you desire, either daily, weekly or even as they are published. For example, if you are a nursing education organization, you may want to automatically receive alerts on news items for your nursing specialty.

    ifttt - "If This Then That" helps you automate certain processes.  For example, you can use it to thank a new twitter follower automatically. 

    capitalizemytitle - never again wonder if You have capitalized your titles correctly or not (mistake done on purpose here folks!).

    toggl - free time tracking software

    Manager - a free software for accounting (QuickBooks alternative). Another option is freshbooks though there are monthly fees with this product. 

    We hope some of these apps are useful to you. If so please share with the links below and bookmark this page to easily access this list again any time! 

  • 04 May 2018 10:37 AM | James Ranieri (Administrator)
    Most businesses these days, whether they are for-profit or not-for-profit, are utilizing social media to publicize their products and services.  In terms of associations, social media can be used to publicize an upcoming event, membership, or accomplishments of the group.  It can be used to drum up support for an issue, or to spread the word about a possible law change, among many other possibilities. 

    The cost of a social media campaign can often be very low especially for associations that can utilize volunteers for this purpose.  However, sometimes the opportunity loss of a volunteer who loses interest or simply can't maintain the schedule can outweigh the actual cost of paying an individual or company to run your campaign.  Prime Management, as staff familiar with the workings of our client associations, is well suited to manage social media as we are already well tuned to the goals and accomplishments of our clients.  

    However, regardless of who you use to run your campaign, a useful tool and one we find may very well be the top method to boost your association's social media influence, is called  This free tool displays the popularity of certain hashtags as well as which similar or related hashtags that you can then add to your campaign.  Try this out to get ideas to spread the possibility of your posts reaching a larger audience. For example, entering the term #Nurses on the site immediately pulls up other related terms such as #Nursing, #Doctors, #Healthcare or #NurseLife.  Perhaps adding a different hashtag in some or all of your posts could bring in some new views and possibly new customers.  It is a simple step and a quick search that could help your project be a big success!

    Lastly, we would be remiss if we did not end with a note that if you would like us to talk to you about possibly assisting with your association's social media campaign, managing your conference, or providing other services to your association, please contact us

  • 09 Mar 2018 12:15 PM | James Ranieri (Administrator)

    Nonprofits - either staff or volunteers - have basic corporate responsibilities they must take seriously.  Government requirements vary on a local, state, and federal level.  Prime Management can take on the task of recording board minutes, helping to organize, manage and run all of your organization's board meetings and properly record and file all necessary records.  But if you want to go it alone, a good reference is essential.   

    We recommend the following book - - available on Amazon.  Don't take a chance at damaging the reputation of your non-profit, and especially your own reputation! 

    Make sure you are knowledgeable on what is required of you as a board member. Good luck!

  • 28 Sep 2017 12:32 PM | James Ranieri (Administrator)

    Perhaps you want to be able to go back one day and review how your conference web page looked years ago.  Or, maybe you are curious the last time your conference was held in a particular location. Often, association leaders would like to view what membership dues amounts were 5, 10 or 15 years ago.  Plan ahead - now - and archive that meeting page using - you can "force" it archive any existing page, or search for other archived pages. It is a handy tool that only takes a moment and can prove invaluable when you need to "see" what a page looked like in the past.  If you do not request the archive to be done at a certain point, you are leaving that to luck, which is not the best hope for your association! Archivists out there will probably agree with us on this point! 

  • 30 Aug 2016 4:39 PM | James Ranieri (Administrator)

    An item for all association professionals to consider is the changing challenges associations face from emerging technology. 

    face to face conference

    Is that the reason some meetings, and membership in associations, is in many cases beginning to suffer?

    No! Certainly, technology such as social media accounts on Twitter, Facebook, and LinkedIn, among others, allows for professionals to network and discuss concepts easily and quickly from the comfort of their own home, work space and even on the run from their smart phone. 

    But, even the newest associations form within the industries of these technologies!  WordPress conferences are regularly occurring! 

    There are some groups that may have expanded beyond their need, or perhaps they are susceptible to technologies overall and are now scaling back.  But, like-minded individuals still need to have face-to-face time at a conference.  Sometimes the speakers, workshops, or educational activities are excellent and sometimes they fall short.  But the real learning happens in the receptions, lunches and breaks when real life discussions can take place.  No post can replace this.  

    This is likely the reason that WordPress conferences are taking off.  Social media and technology associations are forming every month on local, regional, national and international levels.

    Humans are social animals and need face to face experiences in some cases that will for the foreseeable future support the in person conferences for which we are needed! 

    If you find that your start-up is in need of professional management, we are happy to help bring in our experience and knowledge of the meeting space to make it a success.  Financials are often not the strong point of volunteers and a professional manager can typically assist in this area.  

    We look forward to hearing about your conferences and are happy to help when needed! 

  • 03 Aug 2015 8:30 AM | James Ranieri (Administrator)

    Prime Management Services is an Alabama-based company that provides international association and conference services.  In November 2014, we planned a green conference for the Society of Dance History Scholars, held in Iowa City, Iowa, that included paperless registration, donations of unused food, and fully recyclable and biodegradable name badges.  Unused food was donated to local food banks, badges were made with recycled card stock and the lanyard used was a natural hemp twine.  We have made an effort in the past to recycle name badges, but discovered this to be of limited success.  This new initiative kept a larger amount of waste out of landfills, while saving the client funds.  The conference was attended by over 320 attendees from around the world with unanimous positive feedback on the initiatives taken.  

  • 21 Jul 2015 1:29 PM | Deleted user

    How to Build Your Nonprofit’s Culture (One Brick at a Time)

    by Randy Hawthorne, Nonprofit Hub

    Company culture isn’t just for startups and businesses; it’s a fundamental part of every nonprofit’s DNA. Your culture helps to define your brand and, in part, determine the type of people who should be part of your organization.

    And to be clear, every organization does have a culture. The question is, did you help to define and build it, or did it just evolve?

    Ideally, you want your nonprofit’s culture to be purposefully built. It’s important for every nonprofit to have a set of values and beliefs that define how people do things in the organization. Some people think that company culture refers to workplace perks and benefits—and yes, those things are a part of it. But culture runs deeper than fun holiday parties and free pizza on Fridays. In many ways, your culture is the foundation of your organization. It can impact everything from your nonprofit’s overall effectiveness to the passion and commitment with which your team works.

    Most importantly, it protects and demonstrates the core values you maintain.

    If you’ve wondered how to make your culture more focused and in line with what you stand for, here are some steps to take...

    Read More

  • 02 Jul 2015 10:25 AM | Deleted user

    7 ways of organizing your website

    Although a website is a great vehicle for raising awareness as well as funds, just having a website is no guarantee of success.

    Dwight Davis, director of inbound marketing for Salsa Labs, emphasizes the idea of organizing a website to gain the most effectiveness out of a site, of optimizing awareness, evaluation and engagement.

    Davis suggests the following organizational strategy:

    The Blog. It attracts visitors and is the beginning of an organization’s relationship with its supporters.

    Premium content. Newsletters and case studies are effective for turning casual visitors into supporters while providing them with valuable information.

    Information about the cause or mission. This is the opportunity to tell the “what” of a nonprofit and provide as much information as supporters might need without overwhelming them with too much content.

    Testimonials. These are the heartfelt stories of struggle and triumph. They should provide results that visually demonstrate the successes the nonprofit has had over the years.

    The “About” page. This is often the most visited page of a Website. It is critical for the consideration and evaluation phase of the supporter cycle.

    People. Visitors want to know whom they will be helping and to see the names and faces that represent what the organization supports.

    The process. Visitors who are considering supporting a cause want to know the “how.” Show them specifics on how their donation or time will help.

    by The NonProfit Times - June 26, 2015

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