Prime Management recommends to our clients that their board review and approve a whistleblower policy and a document destruction policy.
We have a draft file that we work from to help our clients prepare these documents. Both are important to protect the organization's and ensure they are operating as careful and thoughtful businesses.
The IRS notes that "A whistleblower policy encourages staff and volunteers to come forward with credible information on illegal practices or violations of adopted policies of the organization, specifies that the organization will protect the individual from retaliation, and identifies those staff or board members or outside parties to whom such information can be reported."
A document destruction policy, or document retention and destruction policy are needed to help the organization have all the records necessary for running and preserving the business, and help it's people be able to easily find those records at will.
A sample whistleblower policy can also be found at the National Council of Nonprofits website. Board Effect has document destruction sample policies.
FREE! Believe it or not, Prime Management Services, which has been building web sites for associations since the late 1990s, is now offering brand new, free, interactive web sites to new association clients.
The platform uses technology that easily allows us to manage the site for your non-profit association, collect dues payments, event registrations, and store orders. In addition, it easily allows us to display membership directories updated in real time, member forums or message boards, members only sections, board only pages, committee pages, data collection, and sharing of news and activities of the association.
We can design the web site match your existing site if you want to retain the look and feel, but add the technology features you desire, or we can even design a new look for your site. Launching of a brand new user-friendly web site may be a good time to consider new branding for your association.
Our sites come with interactive forums, blogs, file and image sharing tools that can be promoted as benefits for your association. Often the directory feature is a major benefit particularly to associations that wish to promote their members to the public. But it is also useful for members to find other members, such as research-oriented or academic associations.
Don't lose out on renewals, event registrations and even new members. A first-class web site can help your association grow and attract new members. We have arrangements with a credit card processor to offer perhaps the best rate most associations can ever get for processing credit card transactions. The savings from this alone is often a big surprise to clients!
Prime Management will also install Google Analytics to track how visitors got to your site, what they looked at, where they came from, and more. This is a valuable tool that can help associations learn what marketing strategies are working and where to devote precious non-profit resources.
If you are interested in finding out how we can help, contact us for more details.
Prime Management Services runs over nearly two dozen events a year, all over the world. One of the challenges over our 20 year time in business has been the cost of travel. While prices in 2019 are often very affordable, this is not always the case. What can you do?
We want the attendance for our groups to be the best possible, so with that in mind here are a few tips to try to find the best prices for airline tickets. A cheap flight helps us get our interested attendees to our conferences!
Google Flights: Search Google Flights from your home airport to your destination, for your dates, and then click "Nearby airports" either for your final stop or from your home (or both!) to see how much less a short (or long) drive might be. In addition you can check dates as perhaps 1 or 2 days before or extended to your stay can save you enough to justify. Plus who doesn't want to take advantage of a nice place and do some local sightseeing rather than just flying in and out for business.
In addition to Google Flights, we recommend checking at least 1 of the following congregating travel sites (if you have time, check all 3):
SkyScanner - https://www.skyscanner.net/
Kayak - https://www.kayak.com/
Momondo - https://www.momondo.com/
Lastly, once you've checked these options above, it is always worthwhile to circle back to the airline's website directly, as occasionally their site will have a discounted rate.
Keep in mind some airlines (Southwest, Allegiant, Via, JetBlue) may not appear on the congregation sites, so if your airport is served by one of these, it may be wise to check their sites as well.
We are not hiring immediately, but if you would like to submit your resume, we will keep it on file should an immediate need come up.
Apply online at www.primemanagement.net/jobs
The Speech and Hearing Association of Alabama (SHAA) has selected Prime Management Services (Prime) for full service management, as of June 1, 2018. SHAA is comprised of audiologists; speech-language pathologists; speech, language, and hearing scientists; audiology and speech-language pathology support personnel; and students in Alabama. SHAA's mission is to advance the disciplines of speech-language pathology and audiology in order to provide support for professionals while advocating quality services.
"We are excited to begin this relationship with Prime who brings a wealth of experience with similar organizations and a focus on technology and customer service. We believe the SHAA membership will benefit from this new relationship" said Kandis Chatman, the current SHAA President. "We cannot thank Vicki Copeland, who has decided to move on to other career interests, enough for her years of dedicated service to SHAA. Her leadership has been instrumental to our association. She has been a key component to the success of SHAA over the years."
Maureen Huseman will serve as the new Executive Director of SHAA. She has been with Prime Management Services since 2000. SHAA meets annually each February in Birmingham, Alabama with over 800 attendees.
The following apps can be used by non-profit managers or association staff to improve efficiency and save yourself time.
hashtagify.me - find the popularity of hash-tags for your social media campaign and, perhaps even more importantly, learn alternatives to broaden your reach.
slack - efficient and free workgroup or project management tool.
trello - tracking system for a team; project management.
doodle - free online polling for finding a meeting time for a group.
apowersoft - create tutorials with this screen capture software.
meetedgar - schedule your social media posts (fee). A free twitter-only scheduler option is dynamic tweets.
desygner - create free social media or event logos or designs.
canva - similar to desygner, for creating cool graphics for social media posts.
google alerts - find recent news or items of interest on the web for the topics you desire, either daily, weekly or even as they are published. For example, if you are a nursing education organization, you may want to automatically receive alerts on news items for your nursing specialty.
ifttt - "If This Then That" helps you automate certain processes. For example, you can use it to thank a new twitter follower automatically.
capitalizemytitle - never again wonder if You have capitalized your titles correctly or not (mistake done on purpose here folks!).
toggl - free time tracking software
Manager - a free software for accounting (QuickBooks alternative). Another option is freshbooks though there are monthly fees with this product.
We hope some of these apps are useful to you. If so please share with the links below and bookmark this page to easily access this list again any time!
Lastly, we would be remiss if we did not end with a note that if you would like us to talk to you about possibly assisting with your association's social media campaign, managing your conference, or providing other services to your association, please contact us.
Nonprofits - either staff or volunteers - have basic corporate responsibilities they must take seriously. Government requirements vary on a local, state, and federal level. Prime Management can take on the task of recording board minutes, helping to organize, manage and run all of your organization's board meetings and properly record and file all necessary records. But if you want to go it alone, a good reference is essential.
We recommend the following book - http://amzn.to/2p6EUTp - available on Amazon. Don't take a chance at damaging the reputation of your non-profit, and especially your own reputation!
Make sure you are knowledgeable on what is required of you as a board member. Good luck!
Perhaps you want to be able to go back one day and review how your conference web page looked years ago. Or, maybe you are curious the last time your conference was held in a particular location. Often, association leaders would like to view what membership dues amounts were 5, 10 or 15 years ago. Plan ahead - now - and archive that meeting page using http://archive.is/ - you can "force" it archive any existing page, or search for other archived pages. It is a handy tool that only takes a moment and can prove invaluable when you need to "see" what a page looked like in the past. If you do not request the archive to be done at a certain point, you are leaving that to luck, which is not the best hope for your association! Archivists out there will probably agree with us on this point!
An item for all association professionals to consider is the changing challenges associations face from emerging technology.
Is that the reason some meetings, and membership in associations, is in many cases beginning to suffer?
No! Certainly, technology such as social media accounts on Twitter, Facebook, and LinkedIn, among others, allows for professionals to network and discuss concepts easily and quickly from the comfort of their own home, work space and even on the run from their smart phone.
But, even the newest associations form within the industries of these technologies! WordPress conferences are regularly occurring!
There are some groups that may have expanded beyond their need, or perhaps they are susceptible to technologies overall and are now scaling back. But, like-minded individuals still need to have face-to-face time at a conference. Sometimes the speakers, workshops, or educational activities are excellent and sometimes they fall short. But the real learning happens in the receptions, lunches and breaks when real life discussions can take place. No post can replace this.
This is likely the reason that WordPress conferences are taking off. Social media and technology associations are forming every month on local, regional, national and international levels.
Humans are social animals and need face to face experiences in some cases that will for the foreseeable future support the in person conferences for which we are needed!
If you find that your start-up is in need of professional management, we are happy to help bring in our experience and knowledge of the meeting space to make it a success. Financials are often not the strong point of volunteers and a professional manager can typically assist in this area.
We look forward to hearing about your conferences and are happy to help when needed!
Prime Management Services
3416 Primm Lane, Birmingham, AL 35216
Phone +1 (205) 823-6106
Fax +1 (205) 823-2760
email@example.comOr, submit an online form to contact us.
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