Tips & Tools

  • 31 Oct 2011 10:06 AM | James Ranieri (Administrator)
    The Allen Foundation supports nonprofit organizations and higher education institutions worldwide that promote human nutrition in the areas of health, education, training, and research. The Foundation's grantmaking priorities include the following: nutritional education for mothers during pregnancy and after the birth of their children, training for educators and demonstrators of good nutritional practices, and the dissemination of healthful nutritional information. Relevant nutritional research projects are also supported. Preference may be given to proposals that include matching funds from the applicant or other partners, including in-kind contributions. The upcoming application deadline is December 31, 2011. Visit the Foundation’s website to take the eligibility quiz and submit an online application.
  • 27 Oct 2011 1:40 PM | Deleted user
    I found this great article online, by Craig Newmark, who took the time to look at the highest earning nonprofits and their use of social media in the months of August and September 2001. They asked the questions: 

    Do the highest earning nonprofits use social media the most effectively?

    Do they have the largest followings on Facebook and Twitter?

    Are they the most engaging?

    How are people responding and interacting?

    Click here to see their data: ranging from the most "LIKES" to the most follows and so on - they did their homework!

    Thanks for reading!
    Anna Trott
  • 26 Oct 2011 4:44 PM | Deleted user
    If you are in the nonprofit industry, then you know how important it is to have volunteers at your conferences and events, as well as those to serve on committees for the association. Here is a fresh idea on utilizing these volunteers, so they are happy and so are you! It's called "Micro-Volunteering"

    Remember, they are volunteering their time and want to feel appreciated for doing so. Always think about who might be signing up as a volunteer, and then offer a range of options for them to choose from that best suits their personality.If you need them for one specific task and that task only, then make sure you give them detailed instructions on what their role is, and how important it is to the overall success of your event. 

    When you have given clear, definitive instructions on what the volunteer will be doing, they are more likely to sign up (again and again) because they know “what they are getting themselves into” & the amount of time that they will be investing in the volunteer position.

    List of Volunteer Opportunities: 

    Not all of these can transfer over when recruiting volunteers for your special event, conference or association, but you will get the idea....

    Like to drive? Have your volunteer sign up to pick up your speakers from the airport, as well as running errands during the conference for last minute needs and supplies.

    Be a tourist! Have your volunteer put together a field trips document to share with your attendees about interesting places to go in the city. Make sure they list restaurants, parks, and other attractions that your crowd will like. Hopefully, if your volunteer is from the city, they will have the insider scoop on all the hot local spots.

    Drawing and Sketching Artist: If you have a volunteer who is an artist, have them on site to do impromptu sketches of your conference attendees. This offers a fun, engaging way to connect with your attendees and also gives them a thoughtful memento to bring home from the event.

    Exercise Buddy: If one of your volunteers is a trainer or yoga instructor, schedule an early morning yoga class that takes place in one of the session rooms. If yoga is not your thing, have them organize a morning run or walk. (Don't forget to include a note in the program about these classes!)

    Below are some ideas for very specific volunteer recruitment, i.e. "micro-volunteering". Think about the audience that your event attracts and determine which topics are most suitable for the event, and then offer a list to your volunteers for signing up to facilitate one of them. If this list seems too intensive to coordinate, then have one of your volunteers serve as the "Extra Curricular Guru" who offers a system on how to connect with folks to participate in the activities below.

    Dog Walking 
    History Buff 
    Bible Reading 
    The Crafty One
    Sports Fanatics
    Xbox for the kids  
    Computer Wiz
    Social Media Teacher  
    Crafting or Cross Stitch 
    Driving Range

    Also, on a side note, it's always good to know if one of your volunteers has a truck or even better a tow truck in case some one breaks down or needs to haul something. I hope this gives you a fresh approach when it comes time to round up your volunteers. Volunteers are so important to the nonprofit industry, so make sure you make them feel that way. Remember to follow up with a hand written thank you card after the event. Hopefully they will have had such a fond experience they will come back, and this time bring a friend!

    Happy Fall to you all, and thanks for reading!
    Anna Trott
    Prime Mgmt Account Manager
  • 26 Oct 2011 11:37 AM | James Ranieri (Administrator)
    Searching for a "green" hotel?  Consider the reference at  Their suggestions for hotels include:
    • Linen program asking guests to consider reusing towels and not having sheets changed daily
    • No smoking
    • Low-flow 1.5-2.5 gpm showerhead and 0.5 gpm sink aerators
    • Recycling basket
    • Fluorescent lighting - CFLs in lamps
    • Dispensers for soap and shampoo
    • All-natural, biodegradable amenities
    • Organic cotton or bamboo bed and bath linens
    • Energy-management system
    • Energy Star PTAC, TV and appliances
    • Fresh smell (not the smell of cleaning products), which hopefully means non-toxic cleaning products and HVAC filters changed appropriately
    • Houseplant to help clean indoor air
    • Washable glasses and cups
    • Painted walls (with no- or low-VOC paint) rather than vinyl wall coverings that can encourage mold and mildew
    • Recycled bathroom paper products
    • Ceiling fan
    • Newspaper on request only

  • 24 Oct 2011 10:32 AM | James Ranieri (Administrator)
    Puffin Foundation Artist Grants

    The Puffin Foundation seeks to open the doors of artistic expression by providing grants to art organizations and artists throughout the country who are often excluded from mainstream opportunities due to their gender or social philosophy. For the 2012 grant cycle, the Foundation will provide Artist Grants ranging from $1,000 to $2,500 to encourage emerging artists in the fields of theater, photography, and music. The Foundation is particularly interested in supporting innovative initiatives that will advance progressive social change. Prospective applicants must request funding guidelines and forms by sending a self-addressed stamped envelope to the Foundation’s office by December 1, 2011. Completed application packets will be accepted from November 1 through December 30, 2011. Visit the Foundation’s website to review the grant guidelines.
  • 04 Oct 2011 11:37 AM | James Ranieri (Administrator)
    Similar to groupon and livingsocial, this site provides discounts with a portion of the sales going back to the non-profit:
  • 22 Sep 2011 4:00 PM | James Ranieri (Administrator)
    If you are looking for offsite backup solutions, the reviews at this resource may come in handy. This is a fast changing field, but as of September 22, 2011, this is well up to date.  The solutions are very affordable for any business.
  • 15 Sep 2011 4:42 PM | James Ranieri (Administrator)
    Real time saver, scan in a typed document and use this web site to OCR the document, which converts your file to a word doc.  You do need to proofread it, but it does a nice job and is free!
  • 22 Jun 2011 1:14 PM | James Ranieri (Administrator)
    A great resource to learn or review meeting planning tips and how-to documents can be found here: Meeting Planner Survival Guide by MeetingsNet.
  • 07 Mar 2011 5:13 PM | Deleted user
    Let's face it, the membership marketplace has changed drastically over the last 50 years.  Is your organization doing everything in its power to meet the needs of this changing audience? 

    Membership recruitment and retention is critical to the continued success and overall health of any membership-based organization.  The method with which your organization prospects new members and develops leaders out of your existing membership must be able to change with the times.  In the 21st century, your association must understand the membership and find new and innovative ways to use today's changing technology to recruit and retain members.  Prime Management Services has actively increased membership by over 14% in 12 months time for an organization simply by changing the way we target the association's members and member prospects.

    To successfully capitalize on the changing member marketplace, one must understand how to enhance the organization's image and understand the need to create a genuine membership "experience".  At Prime Management, we understand the need to go from "mass marketing" to "mass customization".  We understand that organizations need to maintain a human touch to ensure your members understand that we value their participation and that they are not "just another member".

    For more information on how Prime Management Services can help your company recruit and maintain members in the new millennium, contact us.

Prime Management Services
3416 Primm Lane, Birmingham, AL 35216

Phone +1 (205) 823-6106 

Fax +1 (205) 823-2760
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